Parent Guidelines, Fees and Tuition Schedule

Parents, you are a critical component to the effectiveness of class day for your student. Your students will not be able to succeed without your help and encouragement. Coming to class day for a whole school year with assignments completed is a huge undertaking. Your students will need all the help they can get. We appreciate your support and diligence as you adhere to the following:

  • Pay your tutors on time.  Late payments will incur late fees. (see fees schedule below)
  • Pick up your students on time after their last class. Star Admin will leave as soon as the buildings are cleaned and locked. Please do not make the Star Admin wait for you to pick up your student.
  • Please do not drop off your students more than ten minutes early for classes, unless they have a sibling that has a class earlier in the day.
  • Keep track of how your student is doing in his/her classes.  Don’t automatically assume that no news is good news.  Ask tutors, or ask to see grades.  Stay engaged in the learning process.
  • Encourage your students to handle difficulties before you step in.  Students need to learn how to interact with the authorities placed over them at Star Academy.  If parents rush in, then students miss out on a learning experience.
  • Encourage your students to deal directly with those involved in a problem, and not gossip with others. 
  • Please be supportive of adult volunteers and tutors, realizing they may handle things differently than you would at home.
  • Study Hall or Student Lounge: There are not enough administrators of Star Academy to be at class day all day every class day to keep enough adults in the study hall and student lounge. Therefore we cannot offer this service without the participation and help of every parent. Parent volunteers must help fill this position.
    • Three parents must volunteer each week to monitor students at class day (2 for the Student Lounge and 1 for the Study Hall). 
    • Parents will sign up for at least two full days (either 2 full days, 4 mornings or 4 afternoons) to stay and monitor the study hall & student lounge. 
    • Parents may opt-out of study hall duty by paying $60 ($30 per day) to Star Academy.  This money will be used to hire a paid parent substitute to serve in your place.
    • All Star Academy rules will be enforced at all times. Parents will have access to a copy of the rules to refresh their memory concerning what to monitor.
    • A fine of $25 will be incurred if parents have not signed up for Study Hall Duty or paid the opt out fee by 8/18/2014. This fine must be paid before students may attend class on the first day of school, and parents must sign up before their student can attend class.
    • If you cannot attend on your scheduled day/time, YOU must make arrangements for another parent to take your place. If you or your replacement does not show up for monitor duty, a $25 fee will be charged.
    • The study hall monitor may bring their children with them for the day, and also may bring snacks, games, etc. for their family. (more details on the Student Lounge page.)
  • Do not bring other non-Star Academy students to class day and leave them unattended or allow them to roam the facility and parking lot.  We want to avoid any extra responsibilities placed on the adults in charge.
  • Do not bother the church staff with any questions or concerns about Star Academy or the facility.  Speak with the Star Academy church liaison if you have any issues or questions.
  • Please discuss with your students whether you wish them to remain on campus or will allow them to go off campus. We will no longer be monitoring students as they come and go from campus. No ID will be required to leave campus. Each student will be trusted to do as their parent wishes. If you do not think your student will abide by your wishes, you are free to come and stay at class day to ensure their compliance.
Tuition Schedule 2014-2015

It is very important that families understand that each class has a YEARLY TUITION FEE. You are hiring the teacher to do a job for your family. When you register for a class or classes, you are entering into a binding agreement and commitment with each teacher. It is not fair to the teacher for a parent to rescind their agreement and commitment to the teacher.  Each teacher is making financial decisions for their own family based on the number of students they have enrolled in their classes. For many of our teachers, this is how they earn a living for their families. Please view your commitment to fully pay for all classes as a business transaction. Be honorable and trustworthy and pay each person what is owed to them.

We allow the annual fee to be paid in a maximum of 8 installments, and every parent must understand, commit, and agree to pay the YEARLY TUITION FEE IN FULL, EVEN IF THE CLASS IS DROPPED BEFORE THE SCHOOL YEAR ENDS. If your student must drop the class before the year’s end, payment for the class MUST continue. The class fee is not based on whether your student is able to complete the class or not. The only exception is if the class is dropped within the 6-week drop period. For classes dropped during the 6-week drop period, no more tuition payments will be required; however, no money paid up to that time will be reimbursed.

As an example, when we buy curriculum for the year, we pay for the full price of the curriculum, whether or not the materials are fully used. When our students enroll in college classes, tuition for a class is a set fee that is paid for up front. No reimbursements are given if the student drops the class before the semester ends. Star Academy has the same policy. Therefore: Please know that when you signs your students up for classes at Star Academy, you WILL BE responsible for making the full payment for each class.

 

PLEASE READ THE FOLLOWING POLICIES AND PAYMENT INFORMATION:

·         The registration fee for the 2014-2015 school year is $35 per family before 6/2/14. Any registrations after this time will be $60 up until 8/1/2014. After this date, registration goes up to $75 per family.

  • ALL FEES PAID AT REGISTRATION ARE NON-REFUNDABLE.
  • Registration fees, lab fees, copy & book fees and an eighth of the annual tuition are due at registration.
  • The first installment of tuition (paid at registration) will cover the August and December payments.
  • ALL CLASSES AT STAR ACADEMY HAVE A YEARLY TUITION FEE. This fee must be paid in full whether or not the class is dropped at some point during the year after the 6-week drop period. We allow the parent to pay the yearly class fee over the course of 8 equal payments. But please be aware, that the full class fee must be paid. 
  • Tuition fees can be paid for a full semester or year, rather than as eight payments, if desired.
  • Post-dated checks may be written at the beginning of the school year to pay for the entire school year for those who do not wish to remember to pay at the beginning of each month. We highly encourage this. It is very helpful for parents, Star Admin, and the teachers.
  • NEW THIS YEAR: We accept CHECKS or CASH ONLY. No automatic bank checks or Paypal.
  • To give plenty of time for payments to come in, tuition will be collected for 2 weeks – the last Tuesday of the month (for the upcoming month) and the first Tuesday of the month (for that month). For example: September’s tuition will be collected on August 26 and September 2.
  • Tuition payments are due by 2:00 p.m. on the first Tuesday of each month. All payments received after 2:00 pm on the first Tuesday of the month are considered late and WILL incur a late fee (see “Late Tuition Fees” below).
  • Please put all payments in the locked metal box at the check-in table. DO NOT GIVE PAYMENTS TO TEACHERS!!
  • Please make checks out directly to the teacher and NOT to Star Academy.
  • If paying with cash, please have exact change for every teacher. We cannot make change at class day. Please put your cash payment in one of the envelopes that we provide and fill out all the info on the front of the envelope. Use a separate envelope for each teacher. If you put cash in an envelope at home, please include the following info on the front of your envelope: Student’s name, Class Name, Teacher Name, Amount enclosed.
  • VERY IMPORTANT: Please pay for tuition upon arrival, and not when you are picking up your students. We have teachers who are only at class day for an hour or two each week. After they teach, they leave. If you haven’t paid upon arrival, then some of your teachers won’t receive their pay until the following week, since they leave after teaching.

Tuition Schedule for the year:

  • Due at registration — lab/book fees + one eighth annual tuition (or full annual tuition or one half annual tuition)
  • September — one eighth annual tuition due
  • October — one eighth annual tuition due
  • November — one eighth annual tuition due
  • December  —no tuition due
  • January — one eighth annual tuition (or one half annual tuition) due
  • February —one eighth annual tuition due
  • March — one eighth annual tuition due
  • April — one eighth annual tuition due
  • May —no tuition due

Some months have 3 weeks and others have 5 or 1 (like May). We have arranged the schedule so that there are 8 equal payments to make on the dates indicated above. Please do not prorate your payments based on the number of weeks in a particular month. A full tuition payment is due on each of the dates above. Thank you!

Late Tuition Fees

Any payments not made on time, for any reason, must pay a $5 late fee per class, PER WEEK, in addition to the monthly payment. Every payment day there are students who are out due to sickness, vacation, religious holidays, or other reasons. These are not reasons to not have payments in on time. If payments are late for any reason, a late fee of $5 per class must be paid. If tuition + fees have not been paid by the second week of the month, the student/s will not be allowed to attend class.

No payment = No classes. No exceptions. 


Our teachers are dependent upon prompt monthly tuition payments, and Star Academy is dependent upon faithful parent volunteers to work in the study hall each week. It is very important that we have everyone’s full cooperation with the above payment policies.

By signing below, you are stating that you will fully comply with Star Academy’s Payment Policy and Guidelines, as stated above.


Once you agree to the above please fill out Family Information webpage.

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